NAME AND STATUS
1. Nuleaf stands for Nuclear Legacy Advisory Forum.
2. Nuleaf is formally established as a Special Interest Group of the Local Government Association (by agreement of LGA political group leaders at their meeting on 26 November 2003).
3. Nuleaf’s remit encompasses all aspects of the management of the UK’s nuclear legacy. This includes the implications for legacy nuclear sites and waste management of any developments that are likely to impact on that management, including proposals for new energy generation, transmission and storage infrastructure.
4. Nuleaf’s primary objectives are:
- to provide a mechanism to identify, where possible, a common, local government viewpoint on nuclear legacy management issues;
- to represent that viewpoint, or the range of views of its member authorities, in discussion with national bodies, including Government, the NDA, RWM and the regulators;
- to seek to influence policy and strategy for nuclear legacy management in the interests of affected communities; and
- to develop the capacity of its member authorities to engage with nuclear legacy management at a local level.
5. Nuleaf’s initial terms of reference and aims should be read in the context of these primary objectives. The initial terms of reference and aims are attached as an Annex.
6. Membership of Nuleaf is open to all local authorities in England and Wales.
7. There are two types of member authority:
- Contributing: a member authority that makes an annual financial contribution to help meet the costs of running the organisation; and
- Corresponding: a member authority that wishes to express support for Nuleaf but which does not make an annual financial contribution.
8. Contributing and corresponding member authorities are entitled to attend (a) Annual General Meetings (AGMs) and (b) quarterly Steering Group (SG) meetings. Only contributing member authorities are entitled to vote at AGMs and SG meetings.*
9. Nuleaf services will be available free of charge to contributing member authorities. A fee may be charged for the provision of some services to corresponding member authorities.
10. Member authorities will have one vote at Steering Group meetings. This vote will be held with the Elected Member nominated by the member authority. If the nominated Elected Member is unable to attend a meeting, then they will be able to send a designated representative who would have their voting rights. Other Elected Members and officers from member authorities will also be able to receive communications and to attend meetings. Those wishing to do so should notify the Nuleaf Secretariat.
11. Nuleaf’s work will be overseen by a Steering Group of representatives from member authorities that will meet approximately four times a year.
12. The Steering Group will make decisions on the basis of advice and recommendations from Nuleaf’s Executive Director or their nominee. A minute of all decisions taken will be kept.
13. The agenda and papers for consideration at a SG meeting shall be sent out as far as possible seven days prior to the date of each meeting.
14. The Steering Group will seek to take decisions on a consensual basis. Should a vote be required, voting powers will be restricted to councillors from contributing member authorities and to one vote per authority.
15. The Quorum for a SG meeting shall be four member authorities.
CHAIR AND VICE-CHAIRS
16. Nuleaf shall have a Chair and two Vice-Chairs, who will all be councillors from contributing member authorities. One of the Vice-Chair positions will be drawn from contributing members from the Nuclear Free Local Authorities. The Chair and Vice-Chairs will be appointed at the AGM. Should a vote be required, voting powers will be restricted to councillors from contributing member authorities and to one vote per authority. If the NFLA is unable or does not wish to put forward a candidate from among contributing members, then the second Vice Chair position will remain unfilled and Nuleaf will have one Chair and one Vice-Chair, drawn from any contributing member authority.
17. The maximum term of office for a Chair or Vice-Chair, from the time of adoption of this constitution, will be three years.
ANNUAL GENERAL MEETING
18. The AGM shall take place in March of each year, immediately after an SG meeting, with the exception of 2016 when it shall follow the June SG meeting.
19. The agenda and papers shall be sent out as far as possible seven days prior to the AGM.
20. The AGM will approve a statement of the previous year’s income and expenditure, and a programme of work targets for the year ahead.
21. The AGM will seek to take decisions on a consensual basis. Should a vote be required, voting powers will be restricted to councillors from contributing member authorities and to one vote per authority.
22. The Quorum for an AGM will be the same as for SG meetings.
23. SGs and AGMs will be hosted by member authorities or take place at LG House in London.
AMENDMENT OF CONSTITUTION
24. This constitution may be amended at an AGM with the agreement of at least two thirds of contributing member authorities.
25. The SG will be responsible for decisions about the number and types of staffing positions that are required to undertake Nuleaf’s work in accordance with the primary objectives stated above.
26. Agreement will be reached with a member authority about arrangements for the appointment and employment of staff. That member authority will act as the “employing authority”. Job and person profiles and pay grades will be agreed with the employing authority, and staff will be subject to the terms and conditions of the employing authority.
INCOME AND EXPENDITURE
27. Nuleaf’s budget account will be held by a member authority acting on Nuleaf’s behalf. That member authority will act as the “accounting authority”.
28. The account will be jointly managed by Nuleaf staff and the accounting authority.
29. Statements of annual income and expenditure will be approved by the AGM. Regular financial updates will be provided to SG meetings.
MEMBERSHIP FEES AND OTHER INCOME
30. Contributing member authority fees will be on a sliding scale based on the population of a member local authority. The fee scales shall be set at the AGM each year.
31. Nuleaf will be able to seek additional financial contributions from other sources. Nuleaf will ensure that the provision of any such funds is accompanied by an understanding and written agreement that states that “nothing in this agreement shall in any way constrain or be regarded as exerting influence on the viewpoints reached by Nuleaf ..”.
REPORTING TO THE LGA
32. Nuleaf will submit an annual report to the LGA Executive in April.
33. It will maintain liaison with the appropriate policy officer at the LGA and provide information about its policy and activities as necessary.
* The October 05 Nuleaf AGM agreed to recognise the role of Nuclear Free Local Authorities (NFLAs) in developing Nuleaf membership by offering up to five voting places on the Nuleaf Steering Group. This offer was accepted by the NFLAs at their 2005 AGM.